How to Keep Company Data Safe When Employees Travel

It’s not uncommon for Canadian businesses to have employees who travel overseas, but often because of that commonality, people don’t realize the risks that are associated with corporate travel. A big threat comes in the form of data security.

When your employees are traveling, they’re potentially exposing not only corporate data but also their own personal data, such as information linked to expense management and reimbursements.

The following are some top tips to help keep not only company data safe when your employees are traveling overseas, but also employees’ personal information and data.

Choose Appropriate Software

A big part of protecting corporate and employee not just when traveling is involved but in general, relies on having the right technology and in particular the best software. For example, it’s essential to choose an expense management software solution that fully and comprehensively addresses not just issues of functionality, but also security.

One way to do this is to look for software platforms with a Canadian data centre. This helps prevent a lot of the risks associated with data security, and compliance becomes easier as well.

Thorough Training

So many data breaches and security issues don’t occur because an employee was purposely trying to do something wrong. They’re often the result of accidents, and these accidents come from a lack of knowledge.

It’s important for Canadian companies to train all of their employees, not just the ones who travel overseas, on best security practices.

Cybersecurity is something that changes quickly, and best practices are always evolving, so employers should make sure training occurs regularly. Just by emphasizing the importance of cybersecurity during training, employers are likely to get better results.

Along with general cybersecurity training, it’s also important for employers to train employees on different data security issues based on country or region. For example, there are certain areas of the world, such as China, where the State Department has specific guidelines and warnings in place as it pertains to trade secrets and sensitive company information.

Device Security

There are plenty of opportunities for devices to become lost when an employee is traveling. There are some things you should encourage or enforce to protect all devices.

For example, tell employees not to pack their devices in checked luggage. They also should never be left unattended in a hotel room, even in a safe. Employees should take devices with them everywhere they go.

Using VPNs

You might think about having employees use virtual private networks when they’re traveling, particularly if they’re going to be accessing company data while away. It can be tempting to use public Wi-Fi when you’re on the go, but it’s highly risky.

VPNs are difficult to access for even sophisticated hackers, and they are leaps and bounds better than public Wi-Fi.

Finally, along with using a VPN, it can also be a good idea to have employees’ hard drives be equipped with encryption software. All of these measures might seem overboard, but when you realize the risks associated with a data breach or the loss of a device, you quickly see they’re not.

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